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After collapsing, you can easily expand them all back to the last view you have changed before.

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Please look at the following tutorial for how to collapse or expand all groups in Outlook.

Collapse or expand all groups by shortcut Collapse or expand single group or all groups by CollapseExpand feature Collapse or expand all groups by default in Outlook Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier.

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Collapse or expand all groups by shortcut With the following shortcut keys, you can easily collapse or expand all groups.

For expanding all groups, hold on the Ctrl key and then press sign on the number keyboard.

For collapsing all groups, you can press Ctrl and sign on the number keyboard.

After pressing Ctrl - to collapse all groups, you can see the result as following screenshot shows: Note: You should remember, the sign - and must on the number keyboard.

Collapse or expand single group or all groups by CollapseExpand feature For Outlook 2010 and 2013, if you just want to temporally collapse or expand a single group or all groups at once in Outlook, please do as follows.

If you want to collapse or expand a single group per time, you need to select this group and then click View ExpandCollapse Collapse This Group or Expand This Group.

See screenshot: And only the selected single group will be collapsed or expanded.

And then all the groups in the mail listing will be collapsed or expanded.

In Outlook 2007, please click View ExpandCollapse Groups, and then choose the options that you want to do from the expanded list.

Collapse or expand all groups by default in Outlook If you want to collapse or expand all groups or conversations by default in Outlook, you can change the default collapse expand state of groups as follows: 1.

See screenshot: In Outlook 2010 and 2013, please click View tab, and then click View Settings in the Current View group.

In the following popping up dialog, in Outlook 2007, it is named Customize View: Messages; in Outlook 2010 and 2013, it is called Advanced View Settings: Hide Message Marked for Deletion.

See screenshot: 4.

If you want to open the Outlook with all groups expanded by default, please select All Expanded in the Group By dialog under Expandcollapse defaults.

If not, select the other one.

And then click OK to close this dialog.

When it returns to the previous dialog, please click OK again.

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